Holiday BAZAAR at Larimer Square
2024 Vendor Logistics

We are so excited for you to join us at Holiday BAZAAR at Larimer Square!

Here you will find all of the details you need to know prior to your participation, including load-in instructions, marketing and promotional details, and vendor policies and requirements. Violation of policies may result in a fee or exclusion from events, so please review all of the information on this page carefully.

This vendor homepage will be the same for all market-related announcements and links, including Vendor Assignments. Pro-tip: bookmark this page for quick reference!

If you have any questions or concerns, please do not hesitate to reach out to vending@gumpoppresents.com. We look forward to seeing you soon!

The Basics

ADDRESS
Larimer Square
1430 Larimer St, Denver, CO 80202

Located in the heart of Downtown Denver, Larimer Square has been a cornerstone of local shopping for years!

EVENT DAYS + HOURS

December 5th-15th, December 17th-22nd
Vendor Load-in |Thursday, December 5th from 12:30PM-2:15PM and Tuesday, December 17th from 1:30PM-3:15PM
Market Hours | Monday-Thursday: 4PM-8PM | Fridays 3PM-9PM | Saturdays: 1PM-9PM | Sundays: 1PM-5PM
Vendor Load-out | Denver BAZAAR Staff will be on-site for 1 hour after the conclusion of the market. Cars will not be allowed on Larimer at the end of each night due to the extremely heavy pedestrian traffic. See below for more information on overnight storage.

WHAT TO BRING
You will need to bring the following to set up your shop: tables, décor, chairs, product, etc. The entire event is held outdoors, and tents are provided. We will also be providing tent walls and weights.

ELECTRICITY + LIGHTING
Electricity is available at this location. Please plan accordingly to bring your own extension cords.

There is ample overhead street lighting along the promenade and you may bring additional battery-powered or solar-powered lights to add to your tent for the night-time hours.

No open-flame or gas-powered heaters are allowed. Please follow all Denver Guidelines for heaters within a tent.

WIFI
There is no WiFi is available on the site. Please be prepared to accept sales in offline mode for credit card sales. Alternatively, you can use your cell phone as a hotspot.

PARKING
Larimer Square is offering one free parking spot per vendor at the garage entrance at 1422 Market Street. The market manager will be validating all tickets each day. You can also text a photo of your ticket to our Vendor Hotline at (720) 445-6381 before heading back to the garage.

WEATHER
Make sure you are prepared for the weather with a jacket, hat, gloves, and anything else you may need. Colorado weather can change from one minute to the next. Please be prepared to protect valuables in case of inclement weather including rain, snow and wind. This event is Rain, Snow or Shine.

SALES REPORTING
Please submit a screenshot of your total sales each day to THIS FORM. This is imperative for receiving the price adjustments necessary to your booth fee. All submissions must be completed by no later than December 17th for Session One and December 22nd for Session Two. Denver BAZAAR will issue refunds by the beginning of 2025.

Promotional & Marketing Details

Spread the news! Don't forget to tell your friends, family and fans about your participation in Holiday BAZAAR at Larimer Square! See below for promotional details, ticket links and Facebook event to share.

SOCIAL MEDIA
Please promote your booth at Holiday BAZAAR at Larimer Square by sharing the Facebook Event. See below for an example post and feel free to edit in your voice.

Sample Post:

Shop & Sip at Denver BAZAAR! We're popping up outdoors on Larimer Square with access to an indoor market bar, live music and more! https://www.eventbrite.com/e/holiday-bazaar-at-larimer-square-tickets-1030062955027?aff=oddtdtcreator

FACEBOOK EVENT
1. RSVP to the Official Facebook Event: https://www.facebook.com/share/UwDYGwLfXYvbiWpg/

2. Add the Facebook Event to your Facebook Page. Instructions HERE.

3. Share the Facebook Event with friends and family by clicking "Invite" and posting it to your page.

INSTAGRAM DURING THE EVENT
Please tag us in Instagram Posts & Stories during the market so we can reshare! @DenverBAZAAR @GumPopPresents

IMPORTANT LINKS
Website: https://denverbazaar.com
Facebook: https://www.facebook.com/denverbazaar
Instagram: https://www.instagram.com/denverbazaar

FREE GENERAL ADMISSION
General admission is FREE! Attendees are encouraged to RSVP via the ticket link for important event details, vendor announcements & more.

Ticket link URL: https://www.eventbrite.com/e/holiday-bazaar-at-larimer-square-tickets-1030062955027?aff=oddtdtcreator

SHARE + INVITE FRIENDS ON FACEBOOK!

Load-in Logistics

LOAD-IN TIMES
Vendor Load-in will start at . The permanent stanchions that make Larimer Square a pedestrian-friendly zone will be lowered on the load-in day (December 5th or December 17th respectively) for 1:30-2:15PM ONLY. All cars must be moved from the load-in area by no later than 3:15. If you drive up to 14th & Larimer and there is not anyone there, it means we are showing someone to their spot. Please pull into the crosswalk with your flashers on and wait patiently for one of us to meet you.

Vendor Load in:
Thursday, December 5th from 12:30PM-2:15PM

Tuesday, December 17th from 1:30PM-3:15PM

LOAD-IN INSTRUCTIONS
The permanent stanchions that make Larimer Square a pedestrian-friendly zone will be lowered during load-in on the first day ONLY. Our market manager will be on-site for one hour before each market start date. Please note that vendors will not be able to bring their cars into the event footprint past the load-in date, until the load-out date. There will be an indoor space at 1425 Larimer Street that vendors can store product in overnight. Our market manager will only be on-site for one hour after the market hours conclude. The door to the storage space will be locked one hour after the event concludes, no exceptions.

Please pull up along the curb or other designated load-in space and check in with a Market Coordinator when you arrive as booth assignments are subject to change. Once you have checked in, please completely unload your car with product at supplies, then proceed to park your vehicle before setting up.

Please be aware of your surroundings and do not unload in the thoroughfare/driveway/other vendor spaces. Please remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process!

BOOTH ASSIGNMENTS
Additional load-in instructions and Booth Assignments for Session One can be found HERE. This link will be the same for all dates of the event and updated weekly 5-7 days before each session. Please be sure you have the correct date tab selected on the sheet, as the previous week’s assignments may still be live. The most up-to-date maps can be found on the Vendor Assignments sheet. Please note that you will not receive an additional Vendor Assignments notification email. All communications will be highlighted on this page directly. You can toggle the date in the top left corner to view your specific booth assignment for that date.

Booth assignments are subject to change, so please check in with a vendor coordinator during load-in to make sure you are in the right spot.

We understand that booth placement is important to the success of your market; however, you ultimately drive the success of your booth by having engaging and exciting items and set up, which draw the crowds to your booth space. Events such as Denver BAZAAR are made special by having a colorful and unique collection of vendors such as yourself!

OVERNIGHT STORAGE
Please note that vendors will not be able to bring their cars into the event footprint past the load-in date, until the load-out date. There will be an indoor space at 1425 Larimer Street that vendors can store product in overnight. Our market manager will only be on-site for one hour after the market hours conclude. The door to the storage space will be locked one hour after the event concludes, no exceptions.

PARKING
Larimer Square will offer each vendor ONE free parking spot in the nearby garage on Market Street. Our market manager will validate your ticket each day. Gum Pop Presents is not responsible for lost tickets.

LOAD-OUT

Please note that vendors will not be able to bring their cars at all past the load-in date until December 15th or 22nd (respectively) for load-out. There will be an indoor space that vendors can store product in overnight if it is temperature-sensitive. Our market manager will only be on-site for one hour after the market hours conclude. The door to the storage space will be locked one hour after the event concludes, no exceptions. We take security very seriously at Denver BAZAAR. Larimer has overnight security. Gum Pop Presents is not responsible for theft of any kind. All vendors must zip up their tents at the conclusion of the event on December 22nd. You will receive a $50 Fine if you do not zip up your tent at the conclusion of load-out on Sunday.

Site Map & Vendor Layout

Gum Pop Presents Contact Info

VENDING TEAM EMAIL
For questions and concerns regarding policies, scheduling, requests, etc., please reach out to vending@gumpoppresents.com.

VENDOR HOTLINE + ON-SITE CONTACT INFO
If you need to get in touch Thursday - Sunday while the Gum Pop team is on-site at events, please TEXT the Vendor Hotline # at (720) 445-6381 with your Vendor Name + Event + Inquiry so the appropriate Vendor Coordinator can get back to you. Please note that this hotline does not accept calls, but you may also call the hotline and leave a detailed voicemail so we can get back to you with a quick answer.

NEED TO GET IN TOUCH DURING THE EVENT?
We’re here to help! Please also utilize the Vendor Hotline for any other needs or issues during the event, such as brief coverage for restroom breaks or ordering lunch, trash management, or other urgent concerns. Pro tip: the hotline is the same for all Gum Pop Presents events, so we strongly suggest adding it to your contacts for quick use! (720) 445-6381

Vendor & Event Policies

LICENSES & HEALTH CODE
Each vendor is responsible for having the appropriate business and sales tax licenses for the jurisdiction of the event (city and state).

If you are serving food, follow the health code that regulates your particular product type. It is the vendor’s responsibility to be aware of and compliant with the licensing and health code requirements of their business and products.

Mobile food vendors and anyone that plans on handling or preparing food are required to have hot water at 100°F, soap, and paper towels or other drying devices at all times while food handling. Vendors who violate this requirement will be subject to a fine from the City of Denver.

VENDOR CONTRACTS
All vendors will be required to review the 2024 Vendor Contract prior to their participation. This contract is valid for all 2024 events. By paying your booth fee for any event, you acknowledge that you have read and agree to the terms of the Vendor Contract. Please review the agreement at this link: https://www.gumpoppresents.com/vendorcontract

CANCELLATION POLICY
Cancellations are only eligible for a refund within 2 business days after registration payment has been completed. After the cancellation period, we cannot offer any refunds, only booth fee credits that can be used for a future event.

Cancellations made at least two weeks in advance are eligible for a booth fee credit or reschedule. Any cancellations made within two weeks of a market date may not eligible to receive a refund or future event credit.

All cancellations must be made by phone or email. Vendors who cancel less than 48 hours prior to a market will be charged an additional $25 late cancelation fee. In emergency situations (such as illness, death, or vehicle problems), the fees may be waived at the discretion of Gum Pop, and vendors should contact Gum Pop via email or Vendor Hotline: (720) 445-6381‬.

Vendors who are a no-call, no-show will be responsible for a $75 no-show cancellation fee, due the following week by Venmo or via digital invoice (Venmo: @GumPop). Vendors who violate this rule two (2) or more times will be placed on probation for the remainder of the agreement year. A third (3rd) cancellation of this nature can result in dismissal from the market. To cancel or make changes to your registration, or for questions regarding our policy or COVID-19 related cancellations, please email vending@gumpoppresents.com.

Please note that we are not able to monitor our inboxes while on-site at events. To ensure any weekend messages are received by the Vendor Coordinator, we ask that any last minute cancellations are made through the Vendor Hotline only.

WEATHER CANCELATION POLICY
All Gum Pop Presents events are Rain, Snow, or Shine! With exceptions for cases of extreme or dangerous weather, the market will take place regardless of rain, heat, or cold. Vendors should be adequately prepared for sudden rains (suggestions include plastic sheeting to cover merchandise if needed, a pole to push rain off canopies, etc).

It is the authority of Gum Pop Presents to close a market early or open a market late due to severe or inclement weather. Gum Pop will make decisions to alter market times based on weather reports or market conditions. As Colorado weather is ever-changing, Gum Pop Presents will not make the call to cancel any market prior to the day of and within the final hours before the market is scheduled to begin. All vendors will be notified immediately via email and text in the event a market is delayed or canceled.

TRASH & RECYCLING
We kindly request all vendors to please minimize any garbage and recycling created at your vendor booth. Upon load-out, please clean up your assigned booth space and return it to the state that it was given to you in. All trash/recycling/compost must be brought to the appropriate designated receptacles or carried out with you. Any vendor who leaves behind trash at their booth will be fined $50. We strive to set an excellent example for tidiness and appreciate your help with this!

LOAD-OUT
No breakdown can occur until the event concludes at 5PM on Sunday. No exceptions. If you leave early and have not been approved and discussed with Event Management, you will be charged a penalty of $50. The permanent stanchions will be lowered for one hour during load-out from 5:30-6:30PM.

SALES TAX
You are responsible for charging and submitting the appropriate city and state sales tax.

INSURANCE
You will need proof of business insurance (event-specific or general liability) in order to vend at our events. Please add TBW Enterprises LLC, PO Box 3128, Greenwood Village CO 80155 as an additional insured on your policy. You can acquire per-event insurance HERE; get $10 off your ACT or FLIP policy with code GUMPOP10. You can use the links below to purchase coverage. Proof of insurance is required to be uploaded upon signing the Vendor Agreement.

ACT Enrollment Link: https://app.actinsurance.com/events/2647
ACT policies cover artists, crafters, and tradesmen.

FLIP Enrollment Link: https://www.fliprogram.com/events/2646
FLIP Policies cover food businesses.

VENDOR RESOURCES
For additional details regarding these policies, please visit our Vendor Resources Page.

Holiday BAZAAR at Larimer Square 2024 Vendor Logistics