Downtown Lakewood Holiday BAZAAR
2024 Vendor Logistics
We are so excited for you to join us at Downtown Lakewood Holiday BAZAAR at Belmar this season!
Here you will find all of the details you need to know prior to your participation, including load-in instructions, marketing and promotional details, and vendor policies and requirements. Violation of policies may result in a fee or exclusion from events, so please review all of the information on this page carefully.
This vendor homepage will be the same for all announcements for all three weekends at Downtown Lakewood.
Pro-tip: bookmark this page for quick reference!
If you have any questions or concerns, please do not hesitate to reach out to vending@gumpoppresents.com. We look forward to seeing you soon!
The Basics
EVENT DATES + HOURS
Weekend 1: November 23 + 24
Weekend 2: December 7 +8
Weekend 3: December 21 + 22
Saturdays | 11AM - 7PM
Sundays | 11AM - 5PM
VENUE ADDRESS
Belmar Plaza + Indoor Shopping Hall
439 S Upham St
Lakewood, CO 80226
Please note: a separate vendor load-in address included below.
WHAT TO BRING
You will need to bring everything to set up your shop: tables, décor, furniture, power cords, product, etc. Reminder that 7x4 booth vendors must be able to sell from (1) 6ft Table only. Tents and tent frames are not permitted indoors and 6 ft tables are not provided.
ELECTRICITY + HEATING
This event is held indoors with heating; no electric or propane heaters will be permitted indoors. There is no electricity access for vendors, but there is ample overhead lighting. Additionally, market hours end earlier this year than last year, so additional lighting is not needed. Please bring battery-powered lights if you require any extra lighting. We will have a phone charging station in our Vendor Office. Please plan accordingly to bring a battery pack to charge your phone, etc. Overhead lighting is not necessary at this event as we are installing Bistro Lights and Christmas Lights.
WIFI
There is no WiFi is available on the site. Please be prepared to accept sales in offline mode for credit card sales. Alternatively, you can use your cell phone as a hotspot.
PARKING
There are ample parking lots, garages and street parking options throughout the Belmar property. Aside from the parking lot located just around the corner from the venue at 7221 W Virginia Ave, Lakewood, CO 80226, there is free parking available at the West End Garage on S. Vance St.
OVERNIGHT SECURITY
We take safety and security very seriously at Denver BAZAAR. The venue will be locked each night, so you may leave your booth and products overnight. If you are registered for multiple weekends at this location, you are welcome to leave any tables, furniture, etc setup for the duration of the series or consecutive weekends of participation. Please note that vendors that do so will not be able to access the building in between market weekends and must plan accordingly.
DRESS WARM!
While this event is held indoors there is constant foot traffic through the doors and we do not have control over the thermostat. We recommend dressing warm and in layers!
HOLIDAY GIFT GUIDE
If you are interested in being included in our Holiday Gift Guide, please fill out the form, linked HERE.
Gum Pop Presents Contact Info
VENDING TEAM EMAIL
For questions and concerns regarding policies, scheduling, requests, etc., please reach out to vending@gumpoppresents.com.
VENDOR HOTLINE + ON-SITE CONTACT INFO
If you need to get in touch Thursday - Sunday while the Gum Pop team is on-site at events, please TEXT the Vendor Hotline # at (720) 445-6381 with your Vendor Name + Event + Inquiry so the appropriate Vendor Coordinator can get back to you. Please note that this hotline does not accept calls, but you may also call the hotline and leave a detailed voicemail so we can get back to you with a quick answer.
NEED TO GET IN TOUCH DURING THE EVENT?
We’re here to help! Please also utilize the Vendor Hotline for any other needs or issues during the event, such as brief coverage for restroom breaks or ordering lunch, trash management, or other urgent concerns. Pro tip: the hotline is the same for all Gum Pop Presents events, so we strongly suggest adding it to your contacts for quick use!
Promotional & Marketing Details
Spread the news! Don't forget to tell your friends, family and fans about your participation in Downtown Lakewood Holiday BAZAAR!
See below for promotional details, ticket links and Facebook event to share.
SOCIAL MEDIA
Please promote your participation at Downtown Lakewood Holiday BAZAAR by sharing the Facebook Event and Vendor Assets. See below for an example post and feel free to edit in your voice.
#ShopLocal this season at Downtown Lakewood Holiday BAZAAR! We’re popping up at Belmar District with 60+ craft vendors, food trucks, live music, pop-up bars and more. Entry is FREE, RSVP for updates here: https://www.eventbrite.com/cc/downtown-lakewood-holiday-bazaar-series-3794103
FACEBOOK EVENT
1. RSVP to the Official Facebook Event here: https://www.facebook.com/share/AXmhhVC1pN6KyFSC/
2. Add the Facebook Event to your Facebook Page. Instructions HERE.
3. Share the Facebook Event with friends and family by clicking "Invite" and posting it to your page.
Eventbrite Series Link: https://www.eventbrite.com/cc/downtown-lakewood-holiday-bazaar-series-3794103
INSTAGRAM DURING THE EVENT
Please tag us in Instagram Posts & Stories throughout the event so we can reshare! @DenverBAZAAR @GumPopPresents and @belmarcolorado
#ShopBelmar #HolidaysAtBelmar #BelmarSantaScenes #HolidayMagicBelmar #HolidayBAZAAR
ADDITIONAL LINKS
Website: https://denverbazaar.com/
Facebook: https://www.facebook.com/denverbazaar
Instagram: https://www.instagram.com/denverbazaar
FREE GENERAL ADMISSION
Entry is free for general admission! Attendees are encouraged to RSVP via the ticket link for important event details, vendor announcements & more.
SHOP & SIP TICKETS
Shop & Sip ticket options can be found on the Eventbrite Links below.
EVENTBRITE TICKET LINKS
Weekend 1: https://www.eventbrite.com/e/downtown-lakewood-holiday-bazaar-weekend-1-november-2324-tickets-1014125595957?aff=oddtdtcreator
Load-in Logistics
LOAD-IN ACCESS + TIMES
All vendors will be able to drive up to and load-in through the rear entrance of the venue. Please use the following address for the parking lot where the back entrance is located: 7221 W Virginia Ave, Lakewood, CO 80226. There will be signage and staff on-site to help direct you.
Please completely unload your car with product and supplies, then proceed to park your vehicle before returning to the venue to start setting up. All vendors should be set up and ready to open by at least 10:45AM on Saturdays and Sundays.
Please be aware of your surroundings and do not unload in the thoroughfare/driveway/other vendor spaces. Please remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process!
All Indoor Vendors will have the option to load-in at the following times:
Saturday | 8:30AM-10AM
Food Trucks and Fashion Trucks, please load-in at the following times each day:
Saturday | 10:15AM - 10:45AM
Sunday | 10:15AM - 10:45AM
FOOD TRUCKS + FASHION TRUCKS
Please text the Vendor Hotline at (720) 445-6381 when you arrive so that we can direct you to your spot.
BOOTH ASSIGNMENTS
Booth Assignments for Downtown Lakewood Holiday BAZAAR: Weekend ! can be found HERE 10 days before each weekend. Food Trucks and Street Food will be set up outside on S Upham Street, as indicated on the map. Food Truck will load-in as they arrive and will not be assigned spaces beforehand. Outdoor Street Food vendors must pack up their setup every night. The Booth Assignments link will be the same for all three weekends at Downtown Lakewood and each Monday will refresh for the next upcoming weekend at this location. Please be sure you have the correct tab and dates selected to view accurate assignments.
We understand that booth placement is important to the success of your market; however, you ultimately drive the success of your booth by having engaging and exciting items and set up, which draw the crowds to your booth space. Events such as Holiday BAZAAR are made special by having a colorful and unique collection of vendors such as yourself!
PARKING
There are ample parking lots, garages and street parking options throughout the Belmar property. Aside from the parking lot located just around the corner from the venue at 7221 W Virginia Ave, Lakewood, CO 80226, there is free parking available at the West End Garage on S. Vance St.
LOAD-OUT
The venue will be locked each night, so you may leave your booth and products overnight throughout the weekend. If you are registered for multiple weekends at this location, you are welcome to leave any tables, furniture, etc setup for the duration of the series or consecutive weekends of participation.
No breakdown can occur until the event concludes at 5:00 pm on Sunday. No exceptions. If you leave early and have not been approved and discussed with Event Management, you will be charged a penalty of $50. Denver BAZAAR staff will be on-site up to 2 hours after the event concludes; please plan accordingly as all vendors must vacate the property by 7PM on Sundays.
Vendor Layout
Food Trucks: 10% of Sales Payments
Food Trucks and Street Food Vendors will be required to pay 10% of daily sales for this event. All street food and food truck vendors will be required to submit their sales to contact@gumpoppresents.com by no later than the Monday following the event. You will receive an invoice on Marketspread to pay your 10% of Sales. Street food vendors must pay their invoice no later than 3 days after it is sent. Any vendor who does not report or pay their invoice on time will incur a $25 late fee for every day that it is late.
Vendor & Event Policies
FOOD TRUCK AND STREET FOOD: 10% OF SALES
All street food vendors will be required to submit their sales to contact@gumpoppresents.com by no later than Monday, December 2nd. You will receive an invoice on Marketspread to pay your 10% of Sales. Street food vendors must pay their invoice no later than 3 days after it is sent. Any vendor who does not report or pay their invoice on time will incur a $25 late fee for every day that it is late.
CONTRACTS
All vendors will be required to complete the 2024 Vendor Contract prior to their participation, and to upload Proof of Insurance. This contract is valid for all 2024 events and you only need to submit it once. You can review and complete the contract at the link below; this is also where you will upload your proof of insurance and sales tax licenses: https://www.gumpoppresents.com/vendorcontract
CANCELLATION & NO SHOW POLICY
Cancellations are only eligible for a refund within 2 business days after application approval. After the cancellation period, we cannot offer any refunds, only booth fee credits that can be used for a future event.
Cancellations made at least two weeks in advance are eligible for a booth fee credit or reschedule. Any cancellations made within two weeks of a market date may not eligible to receive a refund or future event credit.
All cancellations must be made by phone or email. Vendors who cancel less than 48 hours prior to a market will be charged an additional $25 late cancelation fee. In emergency situations (such as illness, death, or vehicle problems), the fees may be waived at the discretion of Gum Pop, and vendors should contact Gum Pop via email or Vendor Hotline: (720) 445-6381.
Vendors who are a no-call, no-show will be responsible for a $75 no-show cancellation fee, due the following week by Venmo or via digital invoice (Venmo: @GumPop). Vendors who violate this rule two (2) or more times will be placed on probation for the remainder of the agreement year. A third (3rd) cancellation of this nature can result in dismissal from the market. To cancel or make changes to your registration, or for questions regarding our policy or COVID-19 related cancellations, please email vending@gumpoppresents.com.
Please note that the on-site Vendor Coordinator will vary, and that we are often not able to monitor our inboxes on the weekend. To ensure any weekend messages are received by the appropriate Vendor Coordinator, we ask that any last minute cancellations are made through the Vendor Hotline only.
WEATHER CANCELATION POLICY
All Gum Pop Presents events are Rain, Snow or Shine! With exceptions for cases of extreme or dangerous weather, the market will take place regardless of rain, heat or cold.
It is the authority of Gum Pop Presents to close a market early or open a market late due to severe or inclement weather. Gum Pop will make decisions to alter market times based on weather reports or market conditions. As Colorado weather is ever-changing, Gum Pop Presents will not make the call to cancel any market prior to the day-of. All vendors will be notified immediately in the event a market is delayed or cancelled.
TRASH & RECYCLING
We kindly request all vendors to please minimize any garbage and recycling created at your vendor booth. Upon load-out, please clean up your assigned booth space and return it to the state that it was given to you in. All trash/recycling/compost must be brought to the appropriate designated receptacles or carried out with you. Any vendor who leaves behind trash at their booth will be fined $50. We strive to set an excellent example for tidiness and appreciate your help with this!
LOAD-OUT
No breakdown can occur until the event concludes at 5:00 pm on Sunday. No exceptions. If you leave early and have not been approved and discussed with Event Management, you will be charged a penalty of $50. Please note that Denver BAZAAR staff will be on-site up to 2 hours after the event concludes. Please plan accordingly that all vendors must vacate the property by 7PM on Sundays.
If you are participating in consecutive weekends at this location, you are welcome to leave any booth displays set up until your last participating date!
SALES TAX
You are responsible for charging and submitting the appropriate city and state sales tax.
INSURANCE
You will need proof of business insurance (event-specific or general liability) in order to vend at our events. Please add TBW Enterprises LLC, PO Box 3128, Greenwood Village CO 80155 as an additional insured on your policy. You can acquire per-event insurance HERE; get $10 off your ACT or FLIP policy with code GUMPOP10. You can use the links below to purchase coverage. Proof of insurance is required to be uploaded upon signing the Vendor Agreement.
ACT Enrollment Link: https://app.actinsurance.com/events/2647
ACT policies cover artists, crafters, and tradesmen.
FLIP Enrollment Link: https://www.fliprogram.com/events/2646
FLIP Policies cover food businesses.
LICENSES & HEALTH CODE
Each vendor is responsible for having the appropriate business and sales tax licenses for the jurisdiction of the event (city and state). Linked HERE you will find details regarding the City of Lakewood’s business license requirements, and HERE you will find information on how to obtain a retail food establishment license. We would recommend reaching out to them with any questions or concerns on licensing.
If you are serving food, follow the health code that regulates your particular product type. It is the vendor’s responsibility to be aware of and compliant with the licensing and health code requirements of their business and products.
Mobile food vendors and anyone that plans on handling or preparing food are required to have hot water at 100°F, soap, and paper towels or other drying devices at all times while food handling. Vendors who violate this requirement will be subject to a fine from the City of Denver or Lakewood.