Holiday BAZAAR at Cherry Creek Tree Lighting
2024 Vendor Logistics

We are so excited for you to join us at Holiday BAZAAR at Cherry Creek Tree Lighting on Saturday, November 16th!

Here you will find all of the details you need to know prior to your participation, including load-in instructions, marketing and promotional details, and vendor policies and requirements. Violation of policies may result in a fee or exclusion from events, so please review all of the information on this page carefully.

This vendor homepage will be the same for all Holiday BAZAAR at Cherry Creek Tree Lighting announcements and updates.
Pro-tip: bookmark this page for quick reference!

If you have any questions or concerns, please do not hesitate to reach out to vending@gumpoppresents.com. We look forward to seeing you soon!

The Basics

VENUE ADDRESS
Cherry Creek Mall Valet Circle
3000 E 1st Avenue
Denver, CO 80206

EVENT DATES + HOURS
Saturday, November 16th | 2PM - 7PM

WHAT TO BRING
You will need to bring everything to set up your shop: a tent, tables, décor, chairs, product, weights, etc. The entire event is outdoors, and tents are required. You must bring 50LB weights for each corner of your tent to secure them in case of wind. PLEASE BRING A CART OR WAGON TO CARRY YOUR STUFF IN. Vendors will not be permitted to pull directly up to their booth space.

ELECTRICITY + HEATING
Electricity and tent heating are not provided. Please plan accordingly to bring a battery pack to charge your phone, etc. Propane heaters are permitted.

WIFI
There is no WiFi is available on the site. Please be prepared to accept sales in offline mode for credit card sales. Alternatively, you can use your cell phone as a hotspot.

PARKING
Vendors can park in the parking garage, indicted on the map below. You will receive a ticket. Please do NOT lose this ticket. Gum Pop Presents is not liable for parking if the ticket is lost. Gum Pop Presents will be validating parking for one car per vendor booth. You will receive a second parking validation ticket from a Gum Pop Presents employee. Upon exiting the garage at the end of the night, you will scan your original ticket first, and then scan the validation ticket once it prompts you to payment.

LOAD-OUT
Denver BAZAAR staff will be on-site up to 2 hours after the event concludes; please plan accordingly.

Promotional & Marketing Details

Spread the news! Don't forget to tell your friends, family and fans about your participation in the Holiday BAZAAR at Cherry Creek Tree Lighting!
See below for promotional details, ticket links and Facebook event to share.
 

SOCIAL MEDIA
Please promote your participation at Holiday BAZAAR at Cherry Creek Tree Lighting by sharing the Facebook Event and Vendor Assets. See below for an example post and feel free to edit in your voice.

#ShopLocal at Holiday BAZAAR at Cherry Creek Tree Lighting on November 16th!! Holiday BAZAAR is taking over the Valet Circle at Cherry Creek with 40+ craft vendors, street food, a tree lighting, holiday-themed pop-up bars & more. Entry is FREE, RSVP for updates here: https://www.eventbrite.com/e/holiday-bazaar-at-cherry-creek-tree-lighting-tickets-1030088040057?aff=oddtdtcreator

FACEBOOK EVENT
1. RSVP to the Official Facebook Event: https://www.facebook.com/share/3kbV96rZYW581a3r/
2. Add the Facebook Event to your Facebook Page. Instructions HERE. 
3. Share the Facebook Event with friends and family by clicking "Invite" and posting it to your page. 

INSTAGRAM DURING THE EVENT
Please tag us in Instagram Posts & Stories throughout the event so we can reshare! @DenverBAZAAR @GumPopPresents @CherryCreekMall

#HolidayBAZAAR #HolidayBAZAAR2024

ADDITIONAL LINKS
Website: https://denverbazaar.com/
Facebook: https://www.facebook.com/denverbazaar
Instagram: https://www.instagram.com/denverbazaar

FREE GENERAL ADMISSION
Entry is FREE! Attendees are encouraged to RSVP via the ticket link for important event details, vendor announcements & more!

SHOP & SIP TICKETS
Shop & Sip tickets are on sale now! Drinks will also be available for individual purchase.
Drink Tokens Package | Five Drink Tokens redeemable for beer, wine, and cocktails at any outdoor bar. ($35 Advance ONLY)

EVENTBRITE TICKET LINK: https://www.eventbrite.com/e/holiday-bazaar-at-cherry-creek-tree-lighting-tickets-1030088040057?aff=oddtdtcreator

Load-in Logistics

LOAD-IN INSTRUCTIONS
All vendors must enter at the Valet Circle off E. 1st Avenue as traffic will be one-way. There will be staff on-site at the entrance to direct you to vendor load in; please check in with a Vendor Coordinator when you arrive as Booth Assignments are subject to change. PLEASE BRING A CART OR WAGON TO CARRY YOUR STUFF IN. Vendors will not be permitted to pull directly up to their booth space.

Pull up to the entry of the vendor footprint and completely unload your car with product and supplies. PLEASE BRING A CART OR WAGON TO CARRY YOUR STUFF IN. Vendors will not be permitted to pull directly up to their booth space.

No vehicles may enter the vendor area after 1PM; vendors who arrive after 1:15PM must carry/cart their product in from a nearby parking lot. All vendors should be set up and ready to open by 1:45PM on Saturday.

Please be aware of your surroundings and do not unload in the thoroughfare/driveway/other vendor spaces. Please remember to take deep breaths and be kind and courteous to your fellow vendors during the load-in process!

LOAD-IN TIMES
Load-in will be tiered by booth location. Assigned load-in windows will be provided with Vendor Assignments in the coming weeks. Please note that vendors who arrive outside of their assigned load-in time are not guaranteed to be able to drive up to their booth space to unload. PLEASE NOTE: All Vendors MUST be set-up and ready to sell by 1:45 PM.

10x10 Vendor Load-in
Booths 1-20 | 11:30AM-12:15PM
Booths 21-38 | 12:15PM-1:00PM

BOOTH ASSIGNMENTS

Booth Assignments can be found HERE. Booth assignments are subject to change, so please check in with a vendor coordinator during load-in to make sure you are in the right spot.

We understand that booth placement is important to the success of your market; however, you ultimately drive the success of your booth by having engaging and exciting items and set up, which draw the crowds to your booth space. Events such as Holiday BAZAAR are made special by having a colorful and unique collection of vendors such as yourself!

PARKING
We are working with the Cherry Creek Mall to provide a parking plan for vendors. Parking Information will be uploaded here as soon as we receive final confirmation.

Gum Pop Presents Contact Info

VENDING TEAM EMAIL
For questions and concerns regarding policies, scheduling, requests, etc., please reach out to vending@gumpoppresents.com.

VENDOR HOTLINE + ON-SITE CONTACT INFO
If you need to get in touch Thursday - Sunday while the Gum Pop team is on-site at events, please TEXT the Vendor Hotline # at (720) 445-6381 with your Vendor Name + Event + Inquiry so the appropriate Vendor Coordinator can get back to you. Please note that this hotline does not accept calls, but you may also call the hotline and leave a detailed voicemail so we can get back to you with a quick answer.

NEED TO GET IN TOUCH DURING THE EVENT?
We’re here to help! Please also utilize the Vendor Hotline for any other needs or issues during the event, such as brief coverage for restroom breaks or ordering lunch, trash management, or other urgent concerns. Pro tip: the hotline is the same for all Gum Pop Presents events, so we strongly suggest adding it to your contacts for quick use!

Vendor & Event Policies

STREET FOOD: 10% OF SALES
All street food vendors will be required to submit their sales to contact@gumpoppresents.com by no later than Monday, November 18th. You will receive an invoice on Marketspread to pay your 10% of Sales. Street food vendors must pay their invoice no later than 3 days after it is sent. Any vendor who does not report or pay their invoice on time will incur a $25 late fee for every day that it is late.

CONTRACTS
All vendors will be required to complete the 2024 Vendor Contract prior to their participation, and to upload Proof of Insurance. This contract is valid for all 2024 events and you only need to submit it once. You can review and complete the contract at the link below; this is also where you will upload your proof of insurance and sales tax licenses: https://www.gumpoppresents.com/vendorcontract

CANCELLATION & NO SHOW POLICY
Cancellations are only eligible for a refund within 2 business days after application approval. After the cancellation period, we cannot offer any refunds, only booth fee credits that can be used for a future event.

Cancellations made at least two weeks in advance are eligible for a booth fee credit or reschedule. Any cancellations made within two weeks of a market date may not eligible to receive a refund or future event credit.

All cancellations must be made by phone or email. Vendors who cancel less than 48 hours prior to a market will be charged an additional $25 late cancelation fee. In emergency situations (such as illness, death, or vehicle problems), the fees may be waived at the discretion of Gum Pop, and vendors should contact Gum Pop via email or Vendor Hotline: (720) 445-6381‬.

Vendors who are a no-call, no-show will be responsible for a $75 no-show cancellation fee, due the following week by Venmo or via digital invoice (Venmo: @GumPop). Vendors who violate this rule two (2) or more times will be placed on probation for the remainder of the agreement year. A third (3rd) cancellation of this nature can result in dismissal from the market. To cancel or make changes to your registration, or for questions regarding our policy or COVID-19 related cancellations, please email vending@gumpoppresents.com.

Please note that the on-site Vendor Coordinator will vary, and that we are often not able to monitor our inboxes on the weekend. To ensure any weekend messages are received by the appropriate Vendor Coordinator, we ask that any last minute cancellations are made through the Vendor Hotline only.

WEATHER CANCELATION POLICY
All Gum Pop Presents events are Rain, Snow or Shine! With exceptions for cases of extreme or dangerous weather, the market will take place regardless of rain, heat or cold.

It is the authority of Gum Pop Presents to close a market early or open a market late due to severe or inclement weather. Gum Pop will make decisions to alter market times based on weather reports or market conditions. As Colorado weather is ever-changing, Gum Pop Presents will not make the call to cancel any market prior to the day-of. All vendors will be notified immediately in the event a market is delayed or cancelled.

TRASH & RECYCLING
We kindly request all vendors to please minimize any garbage and recycling created at your vendor booth. Upon load-out, please clean up your assigned booth space and return it to the state that it was given to you in. All trash/recycling/compost must be brought to the appropriate designated receptacles or carried out with you. Any vendor who leaves behind trash at their booth will be fined $50. We strive to set an excellent example for tidiness and appreciate your help with this!

LOAD-OUT
No breakdown can occur until the event concludes at 7:00PM. No exceptions. If you leave early and have not been approved and discussed with Event Management, you will be charged a penalty of $50.

SALES TAX
You are responsible for charging and submitting the appropriate city and state sales tax.

INSURANCE
You will need proof of business insurance (event-specific or general liability) in order to vend at our events. Please add TBW Enterprises LLC, PO Box 3128, Greenwood Village CO 80155 as an additional insured on your policy. You can acquire per-event insurance HERE; get $10 off your ACT or FLIP policy with code GUMPOP10. You can use the links below to purchase coverage. Proof of insurance is required to be uploaded upon signing the Vendor Agreement. 

ACT Enrollment Link: https://app.actinsurance.com/events/2647
ACT policies cover artists, crafters, and tradesmen. 

FLIP Enrollment Link: https://www.fliprogram.com/events/2646

FLIP Policies cover food businesses.

LICENSES & HEALTH CODE
If you are serving food, follow the health code that regulates your particular product type. It is the vendor’s responsibility to be aware of and compliant with the licensing and health code requirements of their business and products.

In addition, each vendor is responsible for having the appropriate business and sales tax licenses for the jurisdiction of the event (city and state). Linked HERE you will find information on how to obtain a temporary restaurant license if you need one. We would recommend reaching out to the City of Denver with any questions or concerns on licensing.

Mobile food vendors and anyone that plans on handling or preparing food are required to have hot water at 100°F, soap, and paper towels or other drying devices at all times while food handling. Vendors who violate this requirement will be subject to a fine from the City of Denver.